# Letter of Intent — VaultMesh EU Consortium Partnership

**Version:** 1.0
**Date:** [Insert Date]
**Proposal:** [Select: PQC Integration | Digital Twins | GenAI Health]

---

## Partner Information

**Organization Legal Name:** ___________________________________________

**Country:** ___________________________________________

**PIC Code:** ___________________________________________ (https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/how-to-participate/participant-register)

**Primary Contact:**
- Name: ___________________________________________
- Title/Position: ___________________________________________
- Email: ___________________________________________
- Phone: ___________________________________________

**Administrative Contact (if different):**
- Name: ___________________________________________
- Email: ___________________________________________

---

## Consortium Role

**Partner Type:** [Select one or more]
- [ ] Academic/Research Institution
- [ ] SME (Small/Medium Enterprise)
- [ ] Large Industry
- [ ] Public Administration
- [ ] Research Infrastructure
- [ ] Non-profit Organization
- [ ] Other: ___________________________________________

**Proposed Work Package Lead(s):**
- [ ] WP1: ___________________________________________
- [ ] WP2: ___________________________________________
- [ ] WP3: ___________________________________________
- [ ] Other: ___________________________________________

**Proposed Work Package Contribution(s):**
[List all WPs where your organization will contribute, even if not lead]

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## Commitment Statement

We, [Organization Name], hereby express our **formal intent to participate** as a partner in the following Horizon Europe proposal:

**Proposal Title:** [Full title]
**Call ID:** [e.g., HORIZON-CL3-2025-02-CS-ECCC-06]
**Coordinator:** VaultMesh Technologies B.V. (Ireland)
**Submission Deadline:** [Date]

We commit to:

1. **Technical Contribution:**
   [Describe your organization's specific expertise and planned contributions — 2-3 sentences]

   Example: *"Our cryptography research lab will lead WP2 (PQC Algorithm Integration) and contribute to WP4 (Standards). We bring 15+ years of experience in post-quantum cryptography and active participation in NIST PQC standardization."*

2. **Resource Allocation:**
   We commit approximately **[XX]** person-months of effort over the project duration, involving the following key personnel:
   - [Name], [Title] — [Role in project]
   - [Name], [Title] — [Role in project]

3. **Budget Estimate:**
   Our estimated budget for this project is approximately **€[AMOUNT]**, representing **[XX]%** of the total consortium budget.

   *(Note: Final budget will be negotiated with coordinator based on work package assignments)*

4. **Infrastructure/Equipment:**
   We will provide access to the following relevant infrastructure:
   - [e.g., High-performance computing cluster, quantum-safe hardware modules, clinical data repositories, etc.]

5. **Administrative Cooperation:**
   We agree to provide all required administrative documents in a timely manner, including:
   - Legal Entity Form
   - Financial Capacity Statement (last 2-3 years)
   - CVs of key personnel (EU 2-page format)
   - Ethics self-assessment (if applicable)
   - Gender Equality Plan (if applicable)

6. **Consortium Agreement:**
   We agree to sign a Consortium Agreement with all partners prior to project start, covering IP rights, dissemination, and governance.

---

## Strategic Alignment

**Why this partnership is strategic:**

[Explain why your organization is interested in this consortium — 2-3 sentences]

Example: *"This project aligns with our institutional strategy to advance quantum-safe cryptography and strengthen EU digital sovereignty. Collaboration with VaultMesh and other partners will accelerate our research translation and enable validation in real-world pilots."*

**Expected benefits for your organization:**
- [ ] Access to complementary expertise
- [ ] Publication and IP opportunities
- [ ] Validation of technologies in pilots
- [ ] Contribution to EU standards/policy
- [ ] Other: ___________________________________________

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## Complementarity & Added Value

**What makes your organization uniquely positioned for this role?**

[List 3-5 specific capabilities/assets — bullet points]

Example:
- 10+ publications in top-tier cryptography venues (2020-2025)
- Active participation in ETSI TC CYBER and IETF CFRG working groups
- Existing collaboration with 3 consortium partners (list names)
- Access to quantum computing testbeds for PQC validation
- Track record of successful Horizon 2020/Horizon Europe projects (list 2-3)

---

## Timeline Acknowledgment

We acknowledge the following key dates and commit to meeting them:

| Milestone | Date | Commitment |
|-----------|------|------------|
| LOI Submission | [Date] | ✅ This document |
| Part B Draft Review | [Date] | Provide technical input |
| CV & Admin Documents | [Date] | Submit all required forms |
| Final Proposal Freeze | [Date] | Review and approve |
| Submission Deadline | [Date] | Final signoff |

---

## Contact for Proposal Development

During the proposal development phase, please coordinate with:

**Technical Lead:**
Name: ___________________________________________
Email: ___________________________________________
Phone: ___________________________________________

**Administrative Lead:**
Name: ___________________________________________
Email: ___________________________________________

**Preferred Communication:** [Email | Video Call | Phone | Secure Portal]

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## Signature

**Authorized Signatory:**

Name: ___________________________________________
Title: ___________________________________________
Organization: ___________________________________________

Signature: ___________________________________________

Date: ___________________________________________

**Official Stamp/Seal:** (if applicable)

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## Annex: Supporting Evidence

Please attach (optional but recommended):
- [ ] 1-page organization profile
- [ ] List of relevant publications (last 5 years)
- [ ] List of relevant projects (Horizon 2020/Europe, national)
- [ ] Infrastructure/equipment specifications
- [ ] Letters of support from institutional leadership

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## Coordinator Use Only

**LOI Received:** [Date]
**Status:** [ ] Approved [ ] Under Review [ ] Pending Admin
**Assigned WPs:** ___________________________________________
**Budget Allocation:** €___________________________________________
**Notes:** ___________________________________________

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**Document Control:**
- Template Version: 1.0
- Owner: VaultMesh Technologies B.V.
- Last Updated: 2025-11-06
- Contact: guardian@vaultmesh.org