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test/VAULTMESH-ETERNAL-PATTERN/funding-roadmap/templates/Letter_of_Intent_Template.md
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Co-Authored-By: Claude Opus 4.5 <noreply@anthropic.com>
2025-12-28 03:58:39 +00:00

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Letter of Intent — VaultMesh EU Consortium Partnership

Version: 1.0 Date: [Insert Date] Proposal: [Select: PQC Integration | Digital Twins | GenAI Health]

Partner Information

Organization Legal Name: ___________________________________________

Country: ___________________________________________

PIC Code: ___________________________________________ (https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/how-to-participate/participant-register)

Primary Contact:

  • Name: ___________________________________________
  • Title/Position: ___________________________________________
  • Email: ___________________________________________
  • Phone: ___________________________________________

Administrative Contact (if different):

  • Name: ___________________________________________
  • Email: ___________________________________________

Consortium Role

Partner Type: [Select one or more]

  • Academic/Research Institution
  • SME (Small/Medium Enterprise)
  • Large Industry
  • Public Administration
  • Research Infrastructure
  • Non-profit Organization
  • Other: ___________________________________________

Proposed Work Package Lead(s):

  • WP1: ___________________________________________
  • WP2: ___________________________________________
  • WP3: ___________________________________________
  • Other: ___________________________________________

Proposed Work Package Contribution(s): [List all WPs where your organization will contribute, even if not lead]

Commitment Statement

We, [Organization Name], hereby express our formal intent to participate as a partner in the following Horizon Europe proposal:

Proposal Title: [Full title] Call ID: [e.g., HORIZON-CL3-2025-02-CS-ECCC-06] Coordinator: VaultMesh Technologies B.V. (Ireland) Submission Deadline: [Date]

We commit to:

  1. Technical Contribution: [Describe your organization's specific expertise and planned contributions — 2-3 sentences]

    Example: "Our cryptography research lab will lead WP2 (PQC Algorithm Integration) and contribute to WP4 (Standards). We bring 15+ years of experience in post-quantum cryptography and active participation in NIST PQC standardization."

  2. Resource Allocation: We commit approximately [XX] person-months of effort over the project duration, involving the following key personnel:

    • [Name], [Title] — [Role in project]
    • [Name], [Title] — [Role in project]

  3. Budget Estimate: Our estimated budget for this project is approximately €[AMOUNT], representing [XX]% of the total consortium budget.

    (Note: Final budget will be negotiated with coordinator based on work package assignments)

  4. Infrastructure/Equipment: We will provide access to the following relevant infrastructure:

    • [e.g., High-performance computing cluster, quantum-safe hardware modules, clinical data repositories, etc.]

  5. Administrative Cooperation: We agree to provide all required administrative documents in a timely manner, including:

    • Legal Entity Form
    • Financial Capacity Statement (last 2-3 years)
    • CVs of key personnel (EU 2-page format)
    • Ethics self-assessment (if applicable)
    • Gender Equality Plan (if applicable)

  6. Consortium Agreement: We agree to sign a Consortium Agreement with all partners prior to project start, covering IP rights, dissemination, and governance.

Strategic Alignment

Why this partnership is strategic:

[Explain why your organization is interested in this consortium — 2-3 sentences]

Example: "This project aligns with our institutional strategy to advance quantum-safe cryptography and strengthen EU digital sovereignty. Collaboration with VaultMesh and other partners will accelerate our research translation and enable validation in real-world pilots."

Expected benefits for your organization:

  • Access to complementary expertise
  • Publication and IP opportunities
  • Validation of technologies in pilots
  • Contribution to EU standards/policy
  • Other: ___________________________________________

Complementarity & Added Value

What makes your organization uniquely positioned for this role?

[List 3-5 specific capabilities/assets — bullet points]

Example:

  • 10+ publications in top-tier cryptography venues (2020-2025)
  • Active participation in ETSI TC CYBER and IETF CFRG working groups
  • Existing collaboration with 3 consortium partners (list names)
  • Access to quantum computing testbeds for PQC validation
  • Track record of successful Horizon 2020/Horizon Europe projects (list 2-3)

Timeline Acknowledgment

We acknowledge the following key dates and commit to meeting them:

Milestone Date Commitment
LOI Submission [Date] ✅ This document
Part B Draft Review [Date] Provide technical input
CV & Admin Documents [Date] Submit all required forms
Final Proposal Freeze [Date] Review and approve
Submission Deadline [Date] Final signoff

Contact for Proposal Development

During the proposal development phase, please coordinate with:

Technical Lead: Name: ___________________________________________ Email: ___________________________________________ Phone: ___________________________________________

Administrative Lead: Name: ___________________________________________ Email: ___________________________________________

Preferred Communication: [Email | Video Call | Phone | Secure Portal]

Signature

Authorized Signatory:

Name: ___________________________________________ Title: ___________________________________________ Organization: ___________________________________________

Signature: ___________________________________________

Date: ___________________________________________

Official Stamp/Seal: (if applicable)

Annex: Supporting Evidence

Please attach (optional but recommended):

  • 1-page organization profile
  • List of relevant publications (last 5 years)
  • List of relevant projects (Horizon 2020/Europe, national)
  • Infrastructure/equipment specifications
  • Letters of support from institutional leadership

Coordinator Use Only

LOI Received: [Date] Status: [ ] Approved [ ] Under Review [ ] Pending Admin Assigned WPs: ___________________________________________ Budget Allocation: €___________________________________________ Notes: ___________________________________________

Document Control:

  • Template Version: 1.0
  • Owner: VaultMesh Technologies B.V.
  • Last Updated: 2025-11-06
  • Contact: guardian@vaultmesh.org
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