test/VAULTMESH-ETERNAL-PATTERN/funding-roadmap/templates/Letter_of_Intent_Template.md

Letter of Intent — VaultMesh EU Consortium Partnership

Version: 1.0 Date: [Insert Date] Proposal: [Select: PQC Integration | Digital Twins | GenAI Health]

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Partner Information

Organization Legal Name: ___________________________________________

Country: ___________________________________________

PIC Code: ___________________________________________ (https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/how-to-participate/participant-register)

Primary Contact:

• Name: ___________________________________________
• Title/Position: ___________________________________________
• Email: ___________________________________________
• Phone: ___________________________________________

Administrative Contact (if different):

• Name: ___________________________________________
• Email: ___________________________________________

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Consortium Role

Partner Type: [Select one or more]

• Academic/Research Institution
• SME (Small/Medium Enterprise)
• Large Industry
• Public Administration
• Research Infrastructure
• Non-profit Organization
• Other: ___________________________________________

Proposed Work Package Lead(s):

• WP1: ___________________________________________
• WP2: ___________________________________________
• WP3: ___________________________________________
• Other: ___________________________________________

Proposed Work Package Contribution(s): [List all WPs where your organization will contribute, even if not lead]

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Commitment Statement

We, [Organization Name], hereby express our formal intent to participate as a partner in the following Horizon Europe proposal:

Proposal Title: [Full title] Call ID: [e.g., HORIZON-CL3-2025-02-CS-ECCC-06] Coordinator: VaultMesh Technologies B.V. (Ireland) Submission Deadline: [Date]

We commit to:

1. Technical Contribution: [Describe your organization's specific expertise and planned contributions — 2-3 sentences]

   Example: "Our cryptography research lab will lead WP2 (PQC Algorithm Integration) and contribute to WP4 (Standards). We bring 15+ years of experience in post-quantum cryptography and active participation in NIST PQC standardization."

2. Resource Allocation: We commit approximately [XX] person-months of effort over the project duration, involving the following key personnel:

   • [Name], [Title] — [Role in project]
   • [Name], [Title] — [Role in project]

3. Budget Estimate: Our estimated budget for this project is approximately €[AMOUNT], representing [XX]% of the total consortium budget.

   (Note: Final budget will be negotiated with coordinator based on work package assignments)

4. Infrastructure/Equipment: We will provide access to the following relevant infrastructure:

   • [e.g., High-performance computing cluster, quantum-safe hardware modules, clinical data repositories, etc.]

5. Administrative Cooperation: We agree to provide all required administrative documents in a timely manner, including:

   • Legal Entity Form
   • Financial Capacity Statement (last 2-3 years)
   • CVs of key personnel (EU 2-page format)
   • Ethics self-assessment (if applicable)
   • Gender Equality Plan (if applicable)

6. Consortium Agreement: We agree to sign a Consortium Agreement with all partners prior to project start, covering IP rights, dissemination, and governance.

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Strategic Alignment

Why this partnership is strategic:

[Explain why your organization is interested in this consortium — 2-3 sentences]

Example: "This project aligns with our institutional strategy to advance quantum-safe cryptography and strengthen EU digital sovereignty. Collaboration with VaultMesh and other partners will accelerate our research translation and enable validation in real-world pilots."

Expected benefits for your organization:

• Access to complementary expertise
• Publication and IP opportunities
• Validation of technologies in pilots
• Contribution to EU standards/policy
• Other: ___________________________________________

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Complementarity & Added Value

What makes your organization uniquely positioned for this role?

[List 3-5 specific capabilities/assets — bullet points]

Example:

• 10+ publications in top-tier cryptography venues (2020-2025)
• Active participation in ETSI TC CYBER and IETF CFRG working groups
• Existing collaboration with 3 consortium partners (list names)
• Access to quantum computing testbeds for PQC validation
• Track record of successful Horizon 2020/Horizon Europe projects (list 2-3)

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Timeline Acknowledgment

We acknowledge the following key dates and commit to meeting them:

Milestone	Date	Commitment
LOI Submission	[Date]	✅ This document
Part B Draft Review	[Date]	Provide technical input
CV & Admin Documents	[Date]	Submit all required forms
Final Proposal Freeze	[Date]	Review and approve
Submission Deadline	[Date]	Final signoff

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Contact for Proposal Development

During the proposal development phase, please coordinate with:

Technical Lead: Name: ___________________________________________ Email: ___________________________________________ Phone: ___________________________________________

Administrative Lead: Name: ___________________________________________ Email: ___________________________________________

Preferred Communication: [Email | Video Call | Phone | Secure Portal]

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Signature

Authorized Signatory:

Name: ___________________________________________ Title: ___________________________________________ Organization: ___________________________________________

Signature: ___________________________________________

Date: ___________________________________________

Official Stamp/Seal: (if applicable)

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Annex: Supporting Evidence

Please attach (optional but recommended):

• 1-page organization profile
• List of relevant publications (last 5 years)
• List of relevant projects (Horizon 2020/Europe, national)
• Infrastructure/equipment specifications
• Letters of support from institutional leadership

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Coordinator Use Only

LOI Received: [Date] Status: [ ] Approved [ ] Under Review [ ] Pending Admin Assigned WPs: ___________________________________________ Budget Allocation: €___________________________________________ Notes: ___________________________________________

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Document Control:

• Template Version: 1.0
• Owner: VaultMesh Technologies B.V.
• Last Updated: 2025-11-06
• Contact: guardian@vaultmesh.org