Files

Vault Sovereign 1583890199 Initial commit - combined iTerm2 scripts

Contains:
- 1m-brag
- tem
- VaultMesh_Catalog_v1
- VAULTMESH-ETERNAL-PATTERN

🤖 Generated with [Claude Code](https://claude.com/claude-code)

Co-Authored-By: Claude Opus 4.5 <noreply@anthropic.com>

2025-12-28 03:58:39 +00:00

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VaultMesh Consortium Tracker

Purpose: Centralized tracking system for all consortium partners across 8 EU funding proposals (€15.8M+ total)

Location: ~/vaultmesh-core/funding-roadmap/consortium/

Files

consortium-tracker.csv — Master spreadsheet (importable to Excel/Google Sheets)
consortium-summary.md — Human-readable snapshot (auto-generated)
partner-communications/ — Email templates and correspondence logs
loi-received/ — Signed Letters of Intent (PDF/scanned)

Column Definitions

Core Identity

Partner Name: Official legal entity name
Country: ISO 2-letter code (DE, FR, CZ, etc.)
Partner Type: Academic | SME | Large Industry | Public Admin | Research Infra | Non-profit
Proposal Track: Which of the 8 funding proposals this partner participates in

Work Package Assignment

WP Lead: Work package(s) where partner is lead (e.g., WP2)
WP Contributions: All WPs where partner contributes (e.g., "WP2,WP3,WP5")

Budget & Effort

Budget (€): Partner's total budget allocation
Budget %: Percentage of consortium budget
Person-Months: Total effort commitment (1 PM = 1 FTE for 1 month)

LOI Tracking

LOI Status: Pending | Under Review | Approved | Rejected
LOI Date: Date LOI was received (YYYY-MM-DD)

Administrative

PIC Code: 9-digit Participant Identification Code from EU portal
Primary Contact: Name of technical/project lead
Email: Contact email
Phone: Contact phone (optional)
Admin Status: Overall admin completion (Pending | In Progress | Complete)
CV Status: CVs submitted (Pending | Complete)
Capacity Check: Financial capacity statement (Pending | Complete)
Ethics Forms: Ethics self-assessment if applicable (N/A | Pending | Complete)
Gender Plan: Gender equality plan if required (N/A | Pending | Complete)
Consortium Agreement: Signed CA status (Pending | Draft | Signed)

Strategic Assessment

Notes: Free text for internal coordination notes
Strategic Value: Why this partner is critical (1-2 sentence summary)
Complementarity: What unique gaps they fill in consortium
Last Updated: Timestamp of last tracker update (YYYY-MM-DD)

Usage Workflows

1. Adding a New Partner

# Open tracker in editor
nano ~/vaultmesh-core/funding-roadmap/consortium/consortium-tracker.csv

# Or use spreadsheet software
# Import CSV into Google Sheets/Excel

Required info at LOI stage:

Partner Name, Country, Partner Type, Proposal Track
Primary Contact, Email
Estimated Budget, Person-Months
WP assignments (lead and contributions)

Can be TBD initially:

PIC Code (collect during admin phase)
Phone, detailed admin status
Exact budget % (finalize during proposal freeze)

2. Tracking LOI Progress

Status workflow:

Pending → Under Review → Approved
                      ↘ Rejected

Actions by status:

Pending: Send LOI template, follow up weekly
Under Review: Steering committee evaluates complementarity, budget fit
Approved: Add to active consortium, request admin docs
Rejected: Archive, note reasons in "Notes" field

3. Administrative Collection Phase

Checklist per partner (post-LOI approval):

PIC Code submitted
2-page CVs (EU format) for key personnel
Legal Entity Form signed
Financial Capacity Statement (last 2-3 years)
Ethics self-assessment (if research involves human subjects/data)
Gender Equality Plan (if institution requires)

Update tracker:

Admin Status: In Progress
CV Status: Complete
Capacity Check: Complete
Ethics Forms: Pending
...

4. Consortium Agreement Negotiation

Status progression:

Pending → Draft → Signed

Draft phase: Circulate CA template, collect comments Signed phase: All partners sign before proposal submission (or within 30 days of grant award)

5. Budget Reconciliation

Run budget sanity check:

# Sum all Budget (€) values per proposal
# Verify total matches target (e.g., €2.8M for PQC, €10M for Digital Twins)
# Check Budget % sums to 100% per proposal

# Example for PQC Integration:
# VaultMesh (70.4%) + Univ Brno (10%) + Cyber Trust (12.5%) + France (7.1%) = 100%

Flag if:

Total budget exceeds call limit
Any partner >30% (may trigger coordinator dependency risk)
Budget % doesn't sum to 100%

6. Generating Partner Summary Reports

Create snapshot for steering committee:

# Count partners by status
grep "Approved" consortium-tracker.csv | wc -l
grep "Pending" consortium-tracker.csv | wc -l

# List partners by proposal
grep "PQC Integration" consortium-tracker.csv | cut -d',' -f1,2,4

Auto-generate summary doc:

python3 << 'EOF'
import csv
from collections import defaultdict

proposals = defaultdict(list)
with open('consortium-tracker.csv') as f:
    reader = csv.DictReader(f)
    for row in reader:
        if row['Partner Name'] != '[Template Row]':
            proposals[row['Proposal Track']].append(row)

for proposal, partners in sorted(proposals.items()):
    print(f"\n## {proposal}")
    print(f"Partners: {len(partners)}")
    approved = sum(1 for p in partners if p['LOI Status'] == 'Approved')
    print(f"LOIs Approved: {approved}/{len(partners)}")
    total_budget = sum(int(p['Budget (€)']) for p in partners if p['Budget (€)'].isdigit())
    print(f"Total Budget: €{total_budget:,}")
EOF

Proposal-Specific Tracking

Tier 1 Proposals (High Priority)

1. PQC Integration (€2.8M) — HORIZON-CL3-2025-CS-ECCC-06

Target consortium size: 4-6 partners (achieved: 4)
Country diversity: ≥3 countries (achieved: 4 — IE, CZ, GR, FR)
Submission deadline: 2025-12-15
Critical path: All LOIs approved ✓, Admin collection by 2025-11-30

2. Digital Twins (€10M) — HORIZON-CL4-2025-DIGITAL-03

Target consortium size: 8-12 partners (current: 6)
Country diversity: ≥4 countries (current: 3 — DE, IE, ES)
Submission deadline: 2026-01-20
Critical path: Need 2-4 more partners (Italy, Poland, or Nordics)

Tier 2 Proposals (Strategic)

3. GenAI Health (€3M) — HORIZON-HLTH-2025-CARE-01

Target: 4-5 partners (current: 4)
Gap: Need 1 more clinical partner (FR or IT hospital)
Deadline: 2026-02-10

4. Quantum Communications (€1M) — HORIZON-CL3-2025-CS-QT-02

Target: 3-4 partners (current: 2)
Gap: Need telecom operator (Deutsche Telekom, Orange)
Deadline: 2025-12-20

Partner Engagement Cadence

Pre-LOI Phase (Weeks 1-2)

Send Partner Onboarding Kit (1-pager)
Schedule intro call (30 min)
Clarify WP assignments and budget

LOI Review Phase (Weeks 3-4)

Steering committee evaluates fit
Check complementarity matrix
Approve or request revisions

Admin Collection Phase (Weeks 5-8)

Request PIC, CVs, capacity docs
Weekly check-ins on admin progress
Escalate blockers to institutional leadership

Proposal Drafting Phase (Weeks 9-12)

Share relevant Part B sections for review
Incorporate partner feedback
Finalize budget distribution

Final Approval Phase (Week 13)

Full proposal review by all partners
Sign consortium agreement
Submit to EU portal

Red Flags & Risk Mitigation

🚨 Red Flags

No response to LOI request after 2 follow-ups → Move to backup partner list
PIC code invalid or organization not in EU registry → May be ineligible, verify immediately
Budget request >30% without clear justification → Coordinator dependency risk
Ethics/gender forms marked N/A when research involves human subjects → Compliance gap
Past H2020/Horizon Europe project had audit issues → Check LEAR (Legal Entity Appointed Representative) history

✅ Mitigation Actions

Maintain backup partner list (2-3 alternatives per key role)
Set hard deadlines for admin collection (2 weeks before proposal freeze)
Bi-weekly steering committee calls to review tracker status
Assign VaultMesh PM as single point of contact per partner (reduce coordination overhead)

Export & Reporting

For Steering Committee (Weekly)

# Generate executive summary
cat consortium-tracker.csv | grep -v "Pending" | \
  cut -d',' -f1,4,9,10,16 > approved-partners-summary.csv

For EU Submission (Part A — Partner Table)

# Extract required fields for EU portal
cat consortium-tracker.csv | \
  cut -d',' -f1,2,3,7,9,12 > eu-partner-table.csv
# Columns: Partner Name, Country, Type, Budget, Person-Months, PIC

For Consortium Agreement

# List all approved partners with signatory info
cat consortium-tracker.csv | grep "Approved" | \
  cut -d',' -f1,13,14 > ca-signatory-list.csv
# Columns: Partner Name, Primary Contact, Email

Version Control

Backup tracker daily:

cp consortium-tracker.csv \
   consortium-tracker-backup-$(date +%Y%m%d).csv

Track changes in git:

cd ~/vaultmesh-core
git add funding-roadmap/consortium/
git commit -m "consortium: update tracker [X partners approved, Y pending]"

Generate receipt:

python3 << 'EOF'
import json, hashlib, datetime
from pathlib import Path

tracker_path = Path.home() / 'vaultmesh-core/funding-roadmap/consortium/consortium-tracker.csv'
content = tracker_path.read_text()
hash_val = hashlib.sha256(content.encode()).hexdigest()

receipt = {
    "kind": "consortium.tracker.update",
    "ts": datetime.datetime.now(datetime.timezone.utc).isoformat(),
    "file": str(tracker_path),
    "hash": hash_val,
    "description": "Consortium tracker modification"
}

receipt_path = Path.home() / '.vaultmesh/receipts' / f'consortium-tracker-{datetime.datetime.now().strftime("%Y%m%d%H%M%S")}.json'
receipt_path.write_text(json.dumps(receipt, indent=2))
print(f"Receipt: {receipt_path}")
EOF

Contact & Coordination

Tracker Owner: Karol Stefanski (guardian@vaultmesh.org)

Access:

VaultMesh steering committee (read/write)
Consortium partners (read-only snapshot on request)

Updates: After every LOI received, admin milestone, or budget change

Document Control:

Version: 1.0
Created: 2025-11-06
Last Updated: 2025-11-06
Classification: Consortium Internal (Non-Public)

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